Effective Date: 9/28/2026
NISARD Foundation Inc. (“we,” “us,” or “our”) is the official ticketing and registration partner for the 22nd iFOAM Organic World Congress (OWC) 2027, held in Bacolod City, Philippines. We respect your privacy and are committed to protecting your personal data in compliance with global data protection laws, including the EU/UK General Data Protection Regulation (GDPR), the Philippine Data Privacy Act of 2012 (DPA), the California Consumer Privacy Act (CCPA), and other applicable regional frameworks.
This Privacy Policy explains how we collect, use, process, and protect your information when you register for the event, submit an abstract, or interact with our platform.
We collect personal information directly from you when you use our forms. The types of data we collect include:
Identity & Contact Data: Name, email address, phone number, physical address, country of residence, job title, and organization affiliation.
Event Participation Data: Registration track, session preferences, flight/travel details, and accommodation choices.
Sensitive Personal Data: With your explicit consent, we collect information regarding dietary requirements (which may indicate religious beliefs or health conditions, such as food allergies), and physical accessibility needs.
Discount Verification Data: For Philippine delegates claiming specific discounts, we may collect temporary uploads of government-issued IDs (e.g., Senior Citizen, PWD, or Indigenous Community identification).
Third-Party Data: Emergency contact details and co-author information for paper submissions. By providing this data, you confirm that you have informed these individuals and obtained their consent to share their details with us.
We only process your data when we have a valid legal ground to do so:
To Perform a Contract: Processing your ticket purchase, issuing e-badges, managing your abstract submission, and providing event logistics (e.g., shuttle services).
Explicit Consent: Processing sensitive data (dietary/health requirements and accessibility needs) to ensure your safety and comfort at the event. Consent is also our basis for sending promotional emails, which you can opt out of at any time.
Legitimate / Vital Interests: Contacting your designated emergency contact in the event of a medical emergency during the congress.
Legal Obligation: Maintaining financial and transaction records for tax and auditing purposes.
We do not sell your personal information. We only share your data with trusted partners necessary to facilitate 22nd iFOAM Organic World Congress (OWC) 2027:
The Event Organizers: The core OWC 2027 organizing committee for event planning, peer review of abstracts, and badge creation.
Service Providers: Payment gateways (to process ticket fees securely), cloud hosting providers, and email communication platforms.
Event Logistics Partners: Hotels and shuttle services, but only if you explicitly request these services through your registration.
All third-party providers are bound by strict Data Processing Agreements (DPAs) requiring them to protect your data to international standards.
Because our operations and the event are located in the Philippines, your data will be transferred to and processed outside of your home country. We ensure your data remains protected by implementing recognized legal safeguards, such as the European Commission’s Standard Contractual Clauses (SCCs), and by adhering to the robust security requirements of the Philippine Data Privacy Act.
We retain your personal data only for as long as necessary to fulfill the purposes outlined in this policy:
Sensitive Data & IDs: Government IDs uploaded for discount verification are encrypted, used strictly for validation, and permanently deleted immediately after your status is verified. Dietary and accessibility data is deleted within 30 days after the conclusion of 22nd iFOAM Organic World Congress (OWC) 2027.
Standard Registration Data: Transactional and ticketing data is retained for up to 5 years to comply with financial and tax regulations.
Marketing Data: Retained until you withdraw your consent or unsubscribe.
Our platform and event are intended for adults. You must be at least 18 years old to independently register for 22nd iFOAM Organic World Congress (OWC) 2027 or submit an abstract. We do not knowingly collect personal data from individuals under 18 without verifiable parental consent. If we become aware that we have collected data from a minor without proper authorization, we will delete that information immediately.
Depending on your jurisdiction, you possess specific rights regarding your personal data:
Right to Access & Portability: Request a copy of the data we hold about you.
Right to Rectification: Request corrections to inaccurate data.
Right to Erasure (“Right to be Forgotten”): Request that we delete your data, subject to certain legal exceptions (e.g., financial record keeping).
Right to Withdraw Consent: Easily withdraw your consent for sensitive data processing or marketing communications at any time.
Right to Non-Discrimination: You will not be penalized or denied service for exercising your privacy rights (CCPA).
To exercise any of these rights, please contact us using the information below. We will respond to your request within the timeframe required by your local laws (typically 30 days).
If you have any questions about this Privacy Policy, wish to exercise your data rights, or need to contact our Data Protection Officer (DPO), please reach out to us at:
Email: info@owc2027.com
Mailing Address: 10th St. Lacson Bacolod City Negros Occidental Philippines 6100
